Forward or drop any invoice, receipt or bill — it's read, filed and pushed straight to your accounting package. Send invoices from the same place. No spreadsheets, no data entry.
Send it in and forget it. The Assistant handles the paperwork so you — and your accountant — don't have to.
Email bills to your private inbox, or drag receipts, PDFs and phone photos straight in.
Amounts, tax, dates and supplier extracted — currency and VAT/GST aware. No data entry.
Automated sync to Xero, QuickBooks or Sage. Your bookkeeper logs in to review and export.
A clean dashboard shows money in and out, what you’re owed and spend by category — with one-tap P&L, VAT and aged reports.
An AI-powered admin assistant that reminds you to pay bills, chases up your invoices and gives you business reporting — all automated.
Start with 21 days free — no credit card.
Built for any business drowning in receipts — sole traders, cafés, agencies, online stores, consultants, landlords.
Everything people ask about the Virtual Assistant.
It's an AI inbox for your books. Forward or drop any receipt, bill or invoice and it's read, categorised and filed — supplier, amount, date and tax pulled out automatically, currency and VAT/GST aware — then pushed straight to Xero, QuickBooks or Sage. It reminds you before bills are due, raises and chases your invoices, and gives you P&L, VAT and aged reports any time. No spreadsheets, no data entry.
Two ways: forward any email to your own private books inbox — a personal intake address we give you — or drag receipts, PDFs and phone photos straight into the app. Tell your suppliers to send their invoices to that address and your bills file themselves, 24/7, without you touching anything.
It's read in seconds. The Assistant pulls out the supplier, amount, date and tax, files it and codes it. If it's confident, it's done. If it's unsure about anything, it's flagged for you — one tap to approve or correct. Nothing is ever silently lost.
Yes. Raise and send an invoice in seconds, and overdue invoices are chased automatically every week with a branded reminder carrying a pay link — politely and persistently until they're paid. Customers pay online by card with Stripe or by Revolut. You stay in control: pause chasing, edit the message, or send one manually any time.
No — it never touches your money. It tracks every bill, reminds you before the due date, and marks bills paid when you do. You stay in full control of every payment.
Income & costs (a P&L summary), VAT/GST, aged receivables and expenses by category — for any month, quarter, year to date or a custom range, tuned for Ireland, the UK or Australia. Export any report or hand it straight to your accountant.
Yes. Everything syncs to Xero, QuickBooks and Sage, and your accountant gets a free read-only login to review and export at quarter-end — clean and reconciled, instead of a shoebox of receipts.
Any business drowning in receipts — sole traders, cafés, agencies, online stores, consultants, landlords. If you get bills and send invoices, it works for you. It's not tied to any one trade or industry.
No. Keep your suppliers, your accountant and your habits. The only change is where the paperwork goes — to your books inbox instead of a drawer, a glovebox or a pile on the desk.
Yes. Your documents are stored privately in your own account — they're never shared, and they're only used to run your books. You can export everything at any time; it's your data.
$43/month — one flat price, no per-document fees and no lock-in. Start with 21 days free, no credit card. Switch it off any time and it simply stops at the end of your billing period.
Minutes. Sign up, get your private books inbox, and forward your first receipt — you'll watch it get read and filed in seconds. There's no setup project and no data entry.
The complete platform for your trades business.
Staff Track wasn't dreamt up in a tech office. It was built inside a working trades business — running real jobs, real crews and real paperwork. Before it was a product, it was the system quoting the work, scheduling the team, tracking the vans and chasing the invoices of an actual contracting company. Every feature exists because someone on the tools needed it that week — not because it looked good in a demo.
One platform that runs the whole business: GPS-verified time tracking and scheduling, quotes and invoices, mileage that logs itself, asset registers, site compliance — pre-starts, SWMS, registers and certs — subcontractors, projects and leads. Then the parts nobody else has: an AI receptionist that answers the phone when you can't, a voice agent you just talk to, and the Virtual Assistant that runs your back office for you.
Web, iPhone and Android. Synced to Xero, QuickBooks and Sage. Card payments through Stripe, with Revolut Pay built in.
Software should cost less than the admin it replaces. Staff Track is priced per seat — no per-job caps, no long contracts, no lock-in. Your data is yours: bring it in from a spreadsheet in minutes, export it any time.
Staff Track Limited serves businesses across Australia, Ireland and the United Kingdom.
Talk to us any time — admin@staff-track.com