Run your biggest
builds with confidence.
Mark up drawings, build SWMS and pre-starts, capture signatures on site, and see cost, WIP and retention live. Everything a large, multi-stage project needs — in one place.
The whole project, under control
Drawings, safety, sign-offs and the numbers — one platform for your biggest builds.
Mark up drawings on site — everyone's on the latest
Annotate any drawing on your phone; the whole crew's on the current revision in seconds.
See cost, WIP and retention live
Signed off from any device
Powerful reports, the moment you need them
Cost, WIP, retention and claims — export or email in a tap.
Pre-starts and SWMS, signed daily
Latest drawings, always. Mark up on site and the whole crew is on the current revision — instantly.
Safety, signed. SWMS, RAMS and pre-starts built, issued and signed on site — no paper.
The numbers, live. Cost-to-complete, WIP, retention and claims — always up to date.
One project. Everything in it.
Set the job up once — drawings, docs and cost plan — and run it from first pour to final claim.
Set up the project
Load the drawings, build your SWMS and pre-starts, and set the budget. Templates get a new job running in minutes.
Run it on site
Mark up drawings, sign pre-starts and SWMS, log the diary and raise RFIs — all from a phone, all synced to everyone.
See the numbers
Cost-to-complete, WIP, retention and variations — live analytics on every project, ready for the claim.
Every drawing, doc and dollar — one project.
No more chasing the latest revision, hunting for a signed SWMS or waiting weeks for the cost report. It's all live, on every device.
- ✓ Marked-up drawings synced to the whole crew, instantly
- ✓ SWMS, RAMS and pre-starts, built and signed on site
- ✓ Digital signatures and e-approvals on every sign-off
- ✓ Cost-to-complete, WIP, retention and claims, live
The full projects suite — €25/month
No per-project fees, no lock-in. Add it to any Staff Track plan.
Ready to run your biggest jobs better?
Set up your first project in minutes. Drawings to final claim, one place.
Get started →Help centre
Everything people ask about the Staff Track Projects suite.
What does the Projects suite do?+
It runs large, multi-stage jobs end to end: mark up drawings, build and sign SWMS and pre-starts, capture digital signatures, keep a site diary and RFIs, and see live cost, WIP, retention and claims analytics — all in one place.
Can I mark up drawings on site?+
Yes. Open any drawing on a phone or tablet, mark it up, and the whole crew sees the latest revision instantly. Adobe and PDF markups render exactly as drawn — the source file is never altered.
Can it build SWMS and pre-starts?+
Yes. Build SWMS, RAMS and daily pre-starts from templates, issue them to the crew, and collect signatures on site — no paper, and a full audit trail of who signed what and when.
Does it do digital signatures and approvals?+
Every sign-off is digital — pre-starts, SWMS, variations and e-approvals — signed from any device with a timestamped record. Variation approvals can be sent to the client for a one-tap e-approval.
What analytics do I get?+
Powerful, live project analytics: cost-to-complete, WIP, budget vs actual, retention, variations and claims — updated as the job runs, and ready to hand straight into your claim.
Is it built for big, multi-stage projects?+
Yes — it's the commercial end of Staff Track: retention and claims (QS-style), cost reports, VO registers, diaries and RFIs, all scaled for large jobs with lots of people and moving parts.
Who can see and sign things?+
You control it per person and per project — office, PMs, supervisors and crew each see what they need. Every sign-off is attributed to the individual, with a full history.
Do I have to change how I work?+
No. Keep your drawings, your safety docs and your process. Projects just puts them all in one place and keeps the whole crew on the latest version.
Does it connect to the rest of Staff Track?+
Yes — projects sit alongside quoting, scheduling, time tracking, invoicing and accounting sync. One platform from the first enquiry to the final invoice.
Is my data safe?+
Yes. Your leads and customers are stored privately in your own Staff Track account — never shared, never sold. You can export everything at any time; it's your data.
How much does it cost?+
€25/month added to any Staff Track plan. One flat price — no per-project fees and no lock-in. You can switch it off any time and it stops at the end of your billing period.
How long does setup take?+
Minutes for your first project — load the drawings, pick your SWMS and pre-start templates, set the budget, and you're running. Templates make every job after that even faster.
About Staff Track
The complete platform for your trades business.
Born on the tools, not in a boardroom
Staff Track wasn't dreamt up in a tech office. It was built inside a working trades business — running real jobs, real crews and real paperwork. Before it was a product, it was the system quoting the work, scheduling the team, tracking the vans and chasing the invoices of an actual contracting company. Every feature exists because someone on the tools needed it that week — not because it looked good in a demo.
What we build
One platform that runs the whole business: GPS-verified time tracking and scheduling, quotes and invoices, mileage that logs itself, asset registers, site compliance — pre-starts, SWMS, registers and certs — subcontractors, projects and leads. Then the parts nobody else has: an AI receptionist that answers the phone when you can't, a voice agent you just talk to, and the Admin Assistant that runs your back office for you.
Web, iPhone and Android. Synced to Xero, QuickBooks and Sage. Card payments through Stripe, with Revolut Pay built in.
How we price it
Software for trades should cost less than the admin it replaces. Staff Track is priced per admin seat — no per-job caps, no long contracts, no lock-in. Your data is yours: bring it in from a spreadsheet in minutes, export it any time.
Where we are
Staff Track Limited serves trades businesses across Australia, Ireland and the United Kingdom.
Talk to us any time — admin@staff-track.com