The complete platform
for your Trades Business
A fully integrated Job Management platform.
Secure site clock in & out, mileage reporting, automatic timesheets, quoting, invoicing, digital payments
Large projects, drawings, documents, defects, registers, safety compliance, HR, SWMS, tax reporting
Built in marketing, website forms embedded, lead generator, automated ad pipeline, connect to ad accounts
for automatic syncing and follow ups
Virtual admin assistant automates your bills, expenses and invoices with your accounting package
and your accountant has a secure log in so they can export your tax reporting obligations
Everything your team needs in one platform
Built for businesses where employees work on the road, on site, or away from the office.
GPS Timesheets
Employees clock in when physically on site — verified by geofence technology. All hours are automatically linked to your jobs, real data & real profits.
Maps
See where the day's work is happening. Trip routes and mileage flow straight onto the right job, so dispatch, allocation, and end-of-week paperwork all sort themselves.
Automatic Timesheets
Every shift recorded automatically. No manual timesheets, no chasing hours.
Shift Scheduling
Plan and assign shifts to employees and worksites. Everyone knows where to be and when. Push notifications for check-ins and late check-outs.
Team Messaging
Push notifications, shift reminders, and custom messages direct to your team.
Reports & History Analytics
Full history of all sessions, hours and attendance. Job profit & loss. Export instantly for payroll or accounting.
Check-in & Pre Start Questions
Ask custom questions before clock-in — Pre Start safety checks, equipment confirmations, daily briefings to each employee or team.
Xero, QuickBooks & Sage
Sync timesheets, invoices, and bills to Xero, QuickBooks or Sage with a click of a button for seamless accounting.
Multi-Site Support
Manage multiple worksites, locations, and teams all from a single admin dashboard.
Mileage Reporting
Automatically track distance driven between jobs. Accurate mileage logs for reimbursement and tax.
Powerful modules that grow with your business
Subscribe only to what you need. Each module is a small monthly price — once added on, all your staff can use the field modules. We do not charge for each employee.
Turn every enquiry into a won job.
Website forms, online booking and two-way chat — one click converts a lead to a job.
Send it by email, tap or scan — or just ask.
Your back office runs itself — receipts filed, bills logged, invoices chased.
Never miss a call. Even after hours.
It answers 24/7 in a local voice, captures every detail and emails you instantly.
Send technicians. Get paid on the spot.
Dispatch, photo evidence, customer signature — card or cash on completion.
Track every vehicle and tool. Instantly.
Vehicles, plant and small kit — audit trail, check-outs and service alerts.
Scan a tag. Get the full record.
Phone camera or NFC tap — maintenance log and fault reporting, no login needed.
Order from suppliers. Direct from the field.
Browse your price lists on the phone — the PO emails itself to the supplier.
Routine testing, made digital.
Trade-specific standards on phone or tablet — defects flagged on the spot.
Paper certificates, gone digital.
AI parses any PDF into a fillable cert — signed on site, branded, emailed.
Quote, invoice, and get paid faster.
Pro quotes in seconds — quote to invoice in one tap, synced to your accounts.
Manage every project. See every cost.
Labour, materials and subbies costed live — true profit per project.
Interactive drawings markup tool.
Pen, clouds, measurements and punch tasks — live sync in under a second.
PRICING
Start free. Only pay when you're ready.
- Core features, plus…
- ✓Quotes & invoicing
- ✓Digital payments for online invoicing
- ✓Accounting sync — Xero, QuickBooks & Sage
- Everything in Lite, plus…
- ✓Mileage tracking & reports
- ✓HR built in
- ✓Leave requests and tracking
- ✓Clients — analytics for individual clients
- ✓Team messages
- ✓Quote templates & builder
- ✓Reviews — Google & Trustpilot
- ✓Analytics
- ✓Free accountant / bookkeeper login
- Everything in Starter, plus…
- ✓Take-offs
- ✓Build kits
- ✓Expenses, receipts & bills
- ✓Subcontractors
- ✓Certifications
- ✓SWMS
- ✓Pre-starts
- ✓Registers
- ✓Tax reports for Ireland / UK / Australia
- ✓Defects
- ✓Service requests from portal customers
Core features included are:
- ✓GPS-verified clock in/out
- ✓Live map view
- ✓Full time log & history
- ✓Auto clock-out after set hours
- ✓Shift scheduling & roster management
- ✓Shift reminder notifications
- ✓Late clock-in alerts
- ✓Calendar sync to phone
- ✓Employee profiles & directory
- ✓Push notifications for shifts & jobs
- ✓Role-based permissions
- ✓Document storage
- ✓Quotes & invoicing
- ✓Digital payments for online invoicing
- ✓Accounting sync — Xero, QuickBooks, Sage
- ✓Customer records & multiple worksites
- ✓Payroll-ready PDF & CSV export
- ✓Weekly automated reports
- ✓Overtime visibility
- ✓Admin web dashboard
- ✓iOS app & Android web app
- ✓Worksite geofence enforcement
- ✓Company settings & branding
- ✓Billing & subscription management
Ready to take control of
your field team?
Join businesses across the world using Staff Track to manage their teams, jobs, and assets in real time.
Frequently Asked Questions
Trial & Billing
What's included in the free trial?+
Everything. All core platform features and every add-on module, free for 21 days — no credit card required.
Will I be charged during the trial?+
No. You only pay when you choose to subscribe after your trial.
How do I subscribe?+
From your admin dashboard — checkout is handled securely by Stripe.
What happens when my trial ends?+
Your data stays safe. You can subscribe at any time to pick up exactly where you left off.
How is my monthly cost calculated?+
You pay €6 per seat per month — admin and every employee seat. Add-on modules are a flat monthly fee per company, not per person.
Can I change my plan?+
Yes — add or remove seats and modules at any time from your dashboard.
What if a payment fails?+
We'll notify you and retry. Your data is never deleted over a failed payment.
Can I cancel anytime?+
Yes. Cancel anytime and your subscription simply runs to the end of the billing period.
Do I get a receipt?+
Yes — a receipt is emailed to you for every payment.
What is the refund policy?+
If something's not right, contact us within 14 days of a payment and we'll make it right.