The complete platform
for your Trades Business
A fully integrated Job Management platform. Now with sensitive data encrypted.
🔐 STAFF TRACK'S ENHANCED DATA PROTECTION — EDP 🔐Building service requests straight to your phone, automated via Staff Track Service Portal.
Job leads straight to your phone, automated via Staff Track Marketplace.
Large tenders straight to your phone, automated via Staff Track Tenders.
A central Admin Dashboard to control everything.
One app, one log in, 100’s of features to automate and streamline your business.
For Admins — Coming soon
Everything your team needs
in one platform
Built for businesses where employees work on the road, on site, or away from the office.
GPS Timesheets
Employees clock in when physically on site — verified by geofence technology. All hours are automatically linked to your jobs, real data & real profits.
Maps
See where the day's work is happening. Trip routes and mileage flow straight onto the right job, so dispatch, allocation, and end-of-week paperwork all sort themselves.
Automatic Timesheets
Every shift recorded automatically. No manual timesheets, no chasing hours.
Shift Scheduling
Plan and assign shifts to employees and worksites. Everyone knows where to be and when. Push notifications for check-ins and late check-outs.
Team Messaging
Push notifications, shift reminders, and custom messages direct to your team.
Reports & History Analytics
Full history of all sessions, hours and attendance. Job profit & loss. Export instantly for payroll or accounting.
Check-in & Pre Start Questions
Ask custom questions before clock-in — Pre Start safety checks, equipment confirmations, daily briefings to each employee or team.
Xero & QuickBooks
Sync timesheets, invoices, and bills to Xero or QuickBooks with a click of a button for seamless accounting.
Multi-Site Support
Manage multiple worksites, locations, and teams all from a single admin dashboard.
Mileage Reporting
Automatically track distance driven between jobs. Accurate mileage logs for reimbursement and tax.
Powerful modules that grow
with your business
Subscribe only to what you need. Each module is a small monthly price, once added on, all your staff can use the field modules, we do not charge for each employee.
Never miss a call.
Even after hours.
Your AI receptionist answers every call — and the “Call us” button on your website — day or night. It greets the caller in a local-accent voice, works out what they need, takes their name, number and email, and drops the message straight into your inbox.
Send technicians.
Get paid on the spot.
The full callout-to-cash workflow in one place. Dispatch jobs to technicians, track status live, capture customer signatures + photos in the field, and take payment by card or cash before they leave site.
Track every vehicle
and tool. Instantly.
One register for every van, drill, lift, and laptop. Know where it is, who has it, and when its next service is due — before something breaks down on a Friday afternoon.
Scan a tag.
Get the full record.
Stick a QR code on the side of a van or an NFC tag inside a tool drawer. Any phone scans it — no login, no fuss — and the full asset history opens with one-tap actions to log maintenance or report a fault.
Order from suppliers.
Direct from the field.
Upload supplier price lists once. The team builds an order on their phone, picks delivery site + date, and we email a fully-branded purchase order with your account number straight to the supplier. No more "ring it in" or wrong delivery sites.
Routine testing,
made digital.
Stop carrying clipboards and re-typing test sheets at night. Pick the standards your company tests against (electrical, fire, gas, HVAC, water…) — your field team completes them on their phone or tablet, and clients get a branded PDF report by email before the van leaves site.
Paper certificates,
gone digital.
Drop any PDF cert or inspection form into Staff Track. Our AI parses it into a fillable digital form with text fields, checkboxes, dates, and signature blocks. Field staff fill it on phone or tablet, sign it, and the branded PDF lands in the client's inbox before they're back at the van.
Quote, invoice,
and get paid faster.
Send a polished quote in 60 seconds. Client accepts via a one-click link. Convert to invoice with one tap and push it to Xero. Multi-currency + GST/VAT handled automatically — built for trades, not bookkeepers.
Manage every project.
See every cost.
Stop guessing whether a fit-out is making money. Labour hours roll in automatically from clock-ins. Materials roll in from purchase orders. Subcontractor costs land from approved invoices. You see real profit per project — daily, not at the end of the year.
Bluebeam-class plan markup
for trades businesses.
Upload PDF plan sets in the office. Mark them up live on site. Punch lists, measurements, photo pins, stamps — every change syncs across iPhone, iPad, Android, web, and Mac in under a second.
Office uploads
Drag a PDF plan set onto staff-track.com. Auto-splits into individual sheets, generates thumbnails.
Site marks up
On site, the foreman opens the drawing on iPhone or iPad. Pinch to zoom, tap to drop punch tasks, photograph defects.
Office sees it live
Every markup syncs to the office in under a second. Comment, assign, close — all from the desk.
Built for trades. Priced for trades.
Same job, fraction of the cost — and works on every device your team carries.
| Staff Track Drawings | Bluebeam Studio | PlanGrid | Fieldwire | |
|---|---|---|---|---|
| Price | €5/mo flat, unlimited users | ~€45/mo per user | ~€39/mo per user | ~€36/mo per user |
Competitor figures are approximate per-user list prices (2026): Bluebeam Revu Complete, Fieldwire Pro, and the last standalone PlanGrid tier (now part of Autodesk Build at higher pricing). Prices shown in your local currency at today's exchange rate.
Simple, transparent pricing
By switching to Staff Track, our customers save on average up to 40%
(based on a 4 man team)
Start free. Only pay when you're ready. Scales with your team.
Ready to take control of
your field team?
Join businesses across the world using Staff Track to manage their teams, jobs, and assets in real time.
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