Staff Track›Modules›Asset Management
Asset Management Module

Track every vehicle
and tool. Instantly.

Know the exact status of every asset your business owns — vehicles, tools, equipment, and devices. See who has what, when it was last serviced, and get automatic alerts before maintenance is overdue.

Add-on: small monthly fee per company · Cancel anytime
FLEET ASSETS — LIVE STATUS
Van 01 — D24-KX
🚗 Vehicle · Service due: 12 Jun
Available
Drill Press XR2
⚙️ Equipment · Last service: 2 Jan
In Use
Hilti Hammer
🔧 Tool · ⚠️ Overdue!
Maintenance
iPad Pro 12.9"
📱 Device · Last service: 5 Mar
Available
Transit Van 02
🚗 Vehicle · Service due: 3 Aug
In Use
⚠️ 1 asset overdue for maintenance — tap to view
What You Can Track

One register for everything
your business owns

No more spreadsheets, whiteboards, or hoping your team remembers where they left the kit.

🚗
Vehicles
Vans, trucks, forklifts, and company cars. Track availability, mileage, MOT dates, and full service history.
⚙️
Equipment
Heavy machinery, power tools, generators. Log every use, track operating hours, and set maintenance intervals.
🔧
Hand Tools
Track who has what tool checked out. Prevent loss and know immediately if something goes missing.
📱
Devices & Tech
Tablets, phones, laptops. Know which employee has which device and when it was last serviced.
🏗️
Site Equipment
Scaffolding, barriers, site huts. Track what's deployed at which location and when it's due back.
🔒
Safety Equipment
Harnesses, extinguishers, first aid kits. Get alerts when inspection or replacement dates are approaching.

Stop losing tools.
Stop missing service dates.

Asset Management gives you full visibility and automatic alerts so nothing slips through the cracks.

🔧
Maintenance logs
Record every service, repair, and inspection against the asset. Build a complete history that's always on hand — useful for compliance, warranty claims, and resale.
⚠️
Automated overdue alerts
Set service intervals and Staff Track sends push notifications and emails when an asset is due or overdue for maintenance. Never get caught out again.
📤
Check-out / check-in
Employees check out an asset when they take it and check it back in when they return it. You always know who has what — and for how long.
📋
Full audit trail
Every check-out, check-in, maintenance log, and status change is timestamped and stored. Perfect for insurance claims and accountability.
🔗
QR / NFC linking
Link each asset to a QR code or NFC tag (requires QR/NFC Module). Staff scan the tag to check out an asset, log a fault, or view its full record instantly.
📊
Asset dashboard
See every asset's status at a glance — available, in use, in maintenance, or decommissioned. Filter by type, location, or assigned employee.

Ready to take control of your assets?

Add Asset Management to your Staff Track plan and have your full fleet registered in minutes.

✓ 7-day free trial  ·  ✓ No credit card  ·  ✓ Cancel anytime