Staff Track›Modules›Certifications
Certifications Module

Paper certificates,
gone digital.

Upload any PDF certificate or inspection form and our AI instantly converts it into a fillable digital form. Employees complete forms on-site with signatures, photos, and identity verification.

Included free with every plan
Certificate Form
AI Parsed
System TypeEmergency Lighting
StandardIS 3217:2013
Battery Duration Test3 Hours — Pass
Luminaire Count24 units inspected
✍ Digitally signed
📄 PDF exported
How It Works

From paper form to digital certificate
in minutes

Our AI reads your existing PDF forms and builds the digital version automatically. No manual setup needed.

📤
STEP 01
Upload your PDF
Upload any existing certificate, inspection form, or compliance document as a PDF. Our AI reads every field.
🤖
STEP 02
AI builds the form
The AI automatically identifies text fields, checkboxes, date fields, and signature blocks. Review and adjust as needed.
📁
STEP 03
Organise by category
Group templates into categories: Certs, ITPs, Commissioning, or Variations. Control visibility by employee role.
📱
STEP 04
Fill out on-site
Employees open the form on their phone. Fill in fields, take photos, and complete checklists in the field.
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STEP 05
Sign & verify
Digital signature pad captures the employee's sign-off. Face ID / Touch ID verifies identity before submission.
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STEP 06
Export & email
Completed certificates exported as branded PDFs with your company letterhead. Email directly to clients from the app.

Everything you need to go paperless

Built for field teams who need professional certificates without the paperwork.

🤖
AI-powered PDF parsing
Upload any existing paper form as a PDF. Our AI reads the document and creates a matching digital form with all the right field types.
✍
Digital signatures
Employees sign directly on their phone screen. Signatures are embedded in every exported PDF and email.
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Photo capture
Take photos of completed works, defects, or site conditions. Photos are attached to the certificate and included in PDFs.
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Identity verification
Face ID and Touch ID verification before submission ensures the right person signed off on every form.
🏢
Company branding
Your company logo and letterhead on every certificate. Upload a branded PDF letterhead for fully customised output.
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Instant email delivery
Email completed certificates directly to clients from the app. Professional branded emails with your company name.
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Professional PDF export
Generate print-ready PDFs that overlay your answers onto your original letterhead. Looks exactly like the paper version.
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Categories & roles
Organise templates into Certs, ITPs, Commissioning, and Variations. Control which roles can see which templates.
Template Categories

One system for every type of form your business uses

📜
Certificates
Compliance certificates, inspection reports, and sign-off forms. Emergency lighting, fire alarm, electrical — any standard.
📋
ITPs (Inspection & Test Plans)
Structured inspection checklists for installation quality assurance. Dry fire, wet fire, mechanical, electrical fit-off.
✅
Commissioning
System commissioning forms and handover documents. Final testing, client acceptance, and completion sign-off.
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Variations
Day works sheets and variation requests. Capture extra works with photos, descriptions, and client approval.
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Employee Forms
Toolbox talks, induction forms, PPE checklists, and safety declarations. Everything your team needs to complete on-site.
⚠
Impairment
Fire impairment logs and system isolation records. Track when systems are taken offline and restored.
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Testing
Fire alarm testing, sprinkler flow tests, emergency lighting checks, and commissioning test sheets.
Perfect For

Any trade that issues certificates or inspection forms

🔥
Fire Protection
Fire alarm commissioning, sprinkler installation ITPs, emergency lighting certificates
⚡
Electrical
Periodic inspection reports, installation certificates, test sheets
❄
HVAC & Mechanical
Commissioning forms, pressure test certificates, air balance reports
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Construction
Quality assurance ITPs, defect inspections, handover certificates
🛠
Plumbing
Gas safety certificates, water hygiene reports, pressure test records
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Security Systems
CCTV commissioning, access control handovers, intruder alarm certificates

Ready to ditch paper certificates?

Sign up today and start converting your paper forms into digital certificates.

✓ 7-day free trial  ·  ✓ No credit card  ·  ✓ Cancel anytime