Staff Track›Modules›Price Lists & Ordering
Price Lists Module

Build your price list.
Let staff order instantly.

Build a digital catalogue of every product and service your team uses. Field staff can browse, add to basket, and raise purchase orders from their phone — pre-approved by management.

Add-on · small monthly fee · Cancel anytime
Plumbing Supplies
3 items in basket
Ordering
20mm Copper Pipe
€4.20/m
×2
Order
Ball Valve 15mm
€8.50
×4
Order
Fire Sprinkler Head
€12.00
×6
Order
✓ PO raised — awaiting manager approval
How It Works

From catalogue to purchase order,
in seconds

Staff find what they need, tap to order, and the right person approves it — no phone calls, no paper forms.

📦
STEP 01
Build your catalogue
Add products, services, and materials with prices, units, and SKUs. Organise by category.
✅
STEP 02
Set approval rules
Decide which items require manager sign-off before an order is raised.
📱
STEP 03
Staff browse on mobile
Field staff open the app, find what they need, and add to their basket in seconds.
🛒
STEP 04
Raise a purchase order
One tap raises a formal PO, routed to the right approver automatically.
📧
STEP 05
Supplier notified
Approved orders are converted to supplier POs and can be synced to Xero.
📊
STEP 06
Track spend
All purchases tracked against jobs and projects. See exactly where money is going.

Everything your team needs to order smarter

Built for field teams who need to order materials fast, without the back-and-forth.

📦
Organised catalogue
Group items by category, trade, or supplier. Search instantly by name or SKU.
💷
Live pricing
Prices update globally when you change them. No more outdated paper price books.
📱
Mobile ordering
Staff order from the app without calling the office. Orders route directly to management.
✅
Approval workflow
Require manager approval before any PO is raised. Full audit trail of who approved what.
📊
Spend tracking
See purchase history per job, per employee, and per supplier in the Analytics module.
🔗
Xero sync
Approved supplier POs sync automatically to Xero as draft bills for your accountant.
Perfect For

Any trade business that orders materials from the field

🔥
Fire Protection
Sprinkler heads, pipe, fittings, suppression components
🔧
Plumbing & Heating
Copper pipe, valves, boiler parts, radiators
⚡
Electrical
Cable, MCBs, sockets, conduit, accessories
❄️
HVAC
Filters, refrigerant, ductwork, controls
⚙️
Mechanical
Pumps, motors, bearings, fittings
🏗️
Construction
Fixings, timber, concrete products, tools

Ready to add Price Lists to your plan?

Add-on · small monthly fee · Cancel anytime. Start your 7-day free trial and enable the module in your settings.

✓ 7-day free trial  ·  ✓ No credit card  ·  ✓ Cancel anytime