Staff Track›Modules›QR / NFC Scanning
QR / NFC Scanning Module

Scan a tag.
Get the full record.

Attach a QR code sticker or NFC tag to any asset, vehicle, or piece of equipment. Anyone with a smartphone can scan it to instantly view the full record, log maintenance, or report a fault — no app download or login required.

Add-on: small monthly fee per company · Cancel anytime
Van 01 — D24-KX
Scan to view full asset record
📱 QR Code
📡 NFC Tap
Works on any smartphone — no app needed
QR vs NFC

Two ways to tag your assets

Use QR codes, NFC tags, or both. Each has its own advantages depending on the environment and asset type.

📱
QR Codes
Print QR stickers and attach them to any surface. Anyone with a camera phone can scan — works with the built-in camera app, no download needed.
✓ Print on any label printer
✓ Works on any smartphone camera
✓ Cheapest option — labels cost cents
✓ Ideal for tools, shelving, crates
✓ Print sheets for multiple assets at once
📡
NFC Tags
Write an NFC tag and tap any modern phone to it. No camera needed — just hold the phone near the tag for an instant response. Ideal for harsh environments.
✓ Tap-to-open on any NFC phone
✓ Works in low light / dirty conditions
✓ Durable — survives mud, grease, rain
✓ Ideal for vehicles, heavy machinery
✓ Rewritable — update anytime

What happens when you scan

One scan opens everything you need. No login, no searching, no delays.

📋
View the full asset record
Instantly see the asset name, type, current status, assigned employee, last service date, and full history — all from a single scan.
🔧
Log maintenance on the spot
Scan the asset and tap "Log Maintenance". Add notes, photos, and the work done. It's saved permanently against the asset record immediately.
⚠️
Report a fault
Any member of staff can scan and report a fault in seconds. Management gets an instant notification. The asset is marked as needing attention.
📤
Check out / check in
Scan to check an asset out to yourself. Scan again when returning it. The system tracks every movement with a timestamp and user record.
📸
Add photos
Take a photo directly from the scan page — before using equipment, when reporting damage, or after completing maintenance work.
📊
See usage history
View the full timeline of who used this asset, when, and for how long. Useful for accountability, billing, and insurance.

Ready to tag your assets?

Works best alongside the Asset Management module. Start your trial and have your first assets tagged today.

✓ 7-day free trial  ·  ✓ No credit card  ·  ✓ Cancel anytime