Staff Track›Modules›Accounting Integrations
X
Xero
QB
QuickBooks

Your accounts.
Synced automatically.

Connect Staff Track to Xero or QuickBooks and keep your accounting in sync. Timesheets flow to Xero payroll, invoices and bills push to QuickBooks — no manual data entry, no errors.

Add-on: small monthly fee per integration · Requires an active Xero or QuickBooks subscription
XERO PAYROLL SYNC
✓ Synced
James O.
42.5h€637.50
Sarah K.
38.0h€570.00
X
Sent to Xero payroll
QUICKBOOKS INVOICE SYNC
✓ in QB
INV-0042
Acme Corp
€2,450.00
INV-0043
BuildRight Ltd
€1,180.00
QB
Pushed to QuickBooks Online
How It Works

Set it up once.
Your accounting runs itself.

Connect Staff Track to Xero for payroll or QuickBooks for invoicing. Once set up, the data flows automatically.

🔗
STEP 01
Connect your account
Go to Integrations in Staff Track and click "Connect to Xero" or "Connect to QuickBooks". Authorise the connection in seconds.
👥
STEP 02
Map your employees
For Xero payroll, match each Staff Track employee to their Xero record. For QuickBooks, customers and vendors are matched automatically.
⏱️
STEP 03
Work as normal
Your staff clock in and out, create invoices, and log supplier bills as usual. All data is captured in Staff Track automatically.
📤
STEP 04
Sync with one click
Open the Sync Queue and push timesheets to Xero or invoices and bills to QuickBooks. Select what to sync and hit the button.
✅
STEP 05
Review in your accounts
Open Xero or QuickBooks and everything is there — timesheets, invoices, bills — formatted and ready. No re-entry, no copy-paste.
📊
STEP 06
Full audit trail
Every sync is logged. You can see exactly what was sent, when, and by whom. Useful for reconciliation and resolving disputes.

Stop entering data manually

Manual data entry is slow, error-prone, and a waste of your time. Here's what you gain when you automate it.

⏰
Save hours every week
Stop re-keying timesheets into Xero or manually creating invoices in QuickBooks. The integration brings manual data entry to near zero.
✅
Eliminate errors
Manual entry means mistakes — wrong hours, missed line items, duplicate invoices. Automated sync is accurate every time.
📱
Works in the background
Your team clocks in, creates invoices, and logs bills as normal. The accounting sync happens behind the scenes when you're ready.
🔗
Two platforms, one workflow
Use Xero for payroll and QuickBooks for invoicing — or pick one. Staff Track integrates with both so you can use whichever fits your business.
🔒
GPS-verified timesheets
Clock-in times are verified by GPS location. When hours sync to Xero, you know they're accurate — no buddy punching, no guesswork.
📋
Full audit trail
Every sync is logged with timestamps. Disputes about pay or invoices are resolved immediately with evidence.
Requirements

What you need to get started

✓
An active Staff Track account (any plan)
✓
An active Xero or QuickBooks Online subscription
✓
Admin access to your Xero or QuickBooks account
✓
For Xero: employees set up in both Staff Track and Xero

Connect your accounts today

Start your free trial, connect Xero or QuickBooks, and automate your accounting this week.

✓ 7-day free trial  ·  ✓ No credit card  ·  ✓ Cancel anytime